How does CSV import work?

Upload your CSV file with name and email columns as a minimum. The system automatically detects columns and maps the data. You can include additional fields like phone, company or position. Import is instant even with thousands of contacts.

What are lists and their visibility levels?

Lists allow you to organize contacts by groups. There are three levels: Private (visible only to you), Subscription users (visible to your team) and Entire company (visible to all users). Perfect for separating personal from corporate contacts.

Are new contacts saved automatically?

Yes, each time you send a document to a new recipient, the system asks if you want to save it to your address book. You can also enable automatic saving so all new signers are added to your contacts without confirmation.

Can I export my contacts?

Yes, you can export all your contacts or specific lists in CSV or Excel format. It includes all fields and maintains your data structure. Ideal for backups or migration to other systems.

Contact Management for Digital Signature | Smart Address Book

Name: SignaSuite Contacts Module
Brand: SignaSuite

Manage your contacts in 4 simple steps

An intuitive system that will transform your way of working with contacts

Create/Import

Organize in lists

Search and filter

Use when sending

Contact Management

3,245 contacts imported successfully

Create or import your contacts

Add contacts manually or import thousands from CSV. The system automatically detects columns and validates data.

New signers are saved automatically after each send

Contact lists

Create new list

VIP Clients

Private 45 contacts

HR Department

Subscription users 238 contacts

Suppliers

Entire company 567 contacts

Organize in smart lists

Create lists with different visibility levels. Private for you, shared with your team or visible to the entire company.

A contact can belong to multiple lists simultaneously

Search contacts

Ana García López ana.garcia@empresa.com

Clientes VIP RRHH

Juan García Martín juan.garcia@cliente.com

Proveedores

2 results from 3,245 contacts

Find instantly

Real-time search by contact and lists.

Results update as you type

Send document to sign

contrato_servicios.pdf

Add signers

AG Ana García López

JG Juan García Martín

New contacts will be saved automatically

Use your contacts when sending

Select signers from your address book with one click. You can choose individual contacts or send to complete lists.

Perfect for bulk sends

Everything you need to manage your contacts

Features designed to save time and improve your productivity

Import/Export

Import thousands of contacts from CSV in seconds. Export your database whenever you need.

Automatic column detection

Duplicate validation

CSV Format

Custom lists

Organize contacts in private, shared or company lists. Perfect for segmenting by departments or projects.

Personal private lists

Share with your team

Visibility for the entire company

Smart search

Find any contact instantly. Real-time search by name

Instant results

Advanced filters

Automatic synchronization

Contacts update in real time between all users. Changes visible instantly.

Real-time update

No version conflicts

Automatic backup

Signature integration

Select signers from your address book with one click. New contacts are saved automatically after each send.

Quick signer selection

Automatic post-signature saving

Document history

Permission management

Total control over who sees what. Define access levels to maintain privacy of sensitive data.

Permissions by list

Visibility control

GDPR compliance

Power your contact management with these features

Discover how contacts integrate with other SignaSuite tools

How do companies use contact management?

Real cases of how our clients optimize their contact book

HR Department with employees

HR teams manage hundreds of employees organized by departments, locations and projects. They send contracts, payroll and internal documents with one click.

Lists by department Hierarchical organization

Bulk sends Payroll and announcements

Managing contracts for 500 employees was chaos. Now I have everything organized by departments and send documents in minutes.
Laura Pérez, Directora RRHH

Sales with client portfolio

Sales teams maintain their client portfolio segmented by type, sector and value. Each salesperson has their private contacts and shares corporate ones.

Private lists Personal contacts

Integrated CRM Document history

I have my 300 VIP clients in a private list. When I close a sale, I select the contact and send the contract instantly.
Carlos Ruiz, Director Comercial

Consultancy with multiple companies

Consultancies manage contacts from dozens of client companies. Each manager has access only to their assigned clients, maintaining confidentiality.

Granular permissions Access by manager

Bulk import Thousands of contacts

We imported 5,000 contacts from 200 companies. Each manager sees only their clients. The organization is perfect.
María González, Socia Directora

The impact of good contact management

Less time searching

Average contacts

Lists per company

More productivity

Ready to organize your contacts professionally?

Join companies that already manage thousands of contacts efficiently

Start free

Frequently asked questions about contact management

There is no limit to the number of contacts. You can store your entire database of clients, suppliers and collaborators. Capacity depends on your contracted plan, starting from 1,000 contacts in professional plans.

No technical contact limit

Upload your CSV file with name and email columns as a minimum. The system automatically detects columns and maps the data.

Automatic detection

Duplicate validation

Instant import

You can include additional fields like phone, company or position. Import is instant even with thousands of contacts.

Lists allow you to organize contacts by groups. There are three visibility levels:

Private Only visible to you

Subscription users Visible to your team

Entire company Visible to all users

Perfect for separating personal from corporate contacts.

Yes, every time you send a document to a new recipient.

Save when sending

Automatic option

Assign to lists

Avoid duplicates

Yes, you can export all your contacts or specific lists in CSV or Excel format.

Complete export or by lists
Maintains your data structure
Ideal for backups or migration

Your data is always yours

The permission system guarantees the privacy and security of your contacts:

Granular control

GDPR compliant

Secure encryption

Each user only sees contacts they have access to according to their role and shared lists. Data is encrypted and complies with all data protection regulations.

Can't find what you're looking for?

Our team is here to help you with contact management

Contact support

Want to optimize your contact management?

We show you how to organize thousands of contacts efficiently

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